We all remember when email was such a novelty and was hardly useful, but now we seem to depend on email for almost every communication need. When email is used for every style of communication, some people find inboxes filling with short emails between staff members. Many staff members will also use email as a form of document transfer with each other. Both of these issues cause large storage problems, a management disaster and a missed opportunity to track due dates. Using an external email client to send documents, especially with confidential data, is very unsafe because the email leaves your trusted internal network.

This new, faster form of snail mail should continue to be a mainstay in the office; it can help every office incredibly. Always use email for client/vendor communications and non-confidential file transfer. Internal projects always need to be discussed with multiple people who aren’t always in the same room, which is why email helps project development thrive. If project emails are flowing, including staff communication, this helps create historical data. When its impossible to say something to someone in person or over the phone then it is necessary to use email. It is important to be able to discern which form of communication is more useful for the appropriate communication type.

Email is incredibly useful when dealing with client/vendor relationships especially if they are in different time zones; enabling a business owner to keep the project moving forward without waiting for them to get into the office for a phone call.
Establish email policies for office communications because at the end of the day we have enough spam and bacn.